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CIBSE Certification Enews April 2016
Posted by Flavia Saunders on 31 March 2016 05:04 PM

CIBSE Certification Enews


Dear Colleague,


Scotland Developments

We are hosting a Breakfast Briefing in Edinburgh on 15th April. As previously reported there is a lot happening in Scotland this year representing some interesting new business opportunities.  Our event brings speakers from government departments and agencies and is an ideal opportunity to not just keep up to date but to provide feedback first hand to the decision makers.  I will also be there to answer any questions you have about how we are operating and for you to let me know what we can do for you. I look forward to meeting as many of you as possible. The event is free but you need to book on line here.

Scotland Lodgements

Also on Scotland, can I remind you that when producing EPCs for Scotland, the register is now (and since 20thMarch 2016) only accepting xml files produced on the latest version of the software, i.e. SBEM engine v.5.2.g.

The Energy Performance of Buildings (England and Wales) (Amendments) Regulations 2016

I wrote to you last month to notify you of the impact of these regulations on lodgement fees effective from 6th April.  If you produce certificates for any of the excluded building categories you may need to have a conversation with them, it is not clear what the decision criteria is for "sensitive"  I am not sure that energy performance information can ever be "sensitive". If you haven't had the chance to run through the whole document yet, our notification letter included the following summary which may be helpful:

Policy changes

Further amendments to the Energy Performance of Buildings (England and Wales) Regulations 2012 have been made as follows:

• Enable free access to energy performance of buildings data. Any data requests not met by the planned free to access data will be considered under the provisions in the Environmental Information Regulations 2014;

• Removal of the regulations relating to the current Bulk Data Service from October, as this service will be replaced by the free access to data; Amend the existing provisions in the regulations for buildings treated as 'excluded' on the Registers.

Other changes

A number of clarifications have also been made as follows:

• Clarify that energy performance ratings must be calculated in a way approved under regulation 24 of the Building Regulations;

• Provide definitions of 'operational rating' and 'asset rating' to clarify that they are calculated/measured and mean the 'energy performance of a building'; and

• Resolve a discrepancy which limits the 'construction duty' to crown properties.

Bulk Data service and free to access data

We (DCLG) believe it is strongly in the public interest to enable more open access to some of the data held on the Registers. The decision about which data items will be made free to access reflects a privacy impact assessment and will be safeguarded by appropriate licence and copyright provisions. Individual property owners or occupiers can already opt out of data access arrangements. We will be publicising the intended changes and highlighting the opt out facility in this context before changes are implemented.

Excluded Buildings

A change has been made to the regulations to enable the owners or users of security sensitive buildings to decide not to enter relevant building data on the Registers if they judge it to be too sensitive. We recommend that energy assessors make customers requesting certificates relating to buildings that could fall into this category aware of this.

Excluded buildings, as defined in the regulations, would cover buildings owned, occupied or used from time to time by or for one of these purposes:

(a) the Security Service, the Secret Intelligence Service or the Government Communications Headquarters,

(b) any of the armed forces,

(c) the Royal Family,

(d) a prison,

(e) a contracted out prison within the meaning of the Criminal Justice Act 1991, or

(f) a young offender institution

Where there is a statutory requirement for an excluded building to have an Energy Performance Certificate or an air conditioning inspection report, but the customer does not want the data to be entered onto the Registers, the assessor should:

1. provide a printed copy of the certificate and/or report. These certificates and reports will contain a watermark to indicate they have been produced from data not lodged on the Registers;

2. ask whether the customer would like the underlying data, explaining the use of that data if the customer needs to query the assessment subsequently;

3. once certificates and reports have been provided, destroy all paper records, delete all the relevant data from their systems and files and

4. ensure that no data relating to the building and assessment is passed to their accreditation scheme(s).

In the circumstances where the customer has requested for data not to be lodged on the Registers, quality assurance and auditing processes will not apply. We will be reviewing the SORs to see if changes may be needed regarding this regulatory change, although would note that this provision is likely to affect only a small number of buildings. Should the customer choose to register the data, they may of course choose to opt out of data access arrangements.



Since my last monthly e-newsletter we have completed our CPD audit and are pleased to report that our suspension number has decreased significantly since last year, so this is just a reminder for the few that are still outstanding.  You will need to log in to and set your objectives before recording the activity that you carried out to meet those objectives.  You also need to identify the relevant scheme.  Remember that if you are on the ESOS register you need to have 5 hours against an ESOS specific objective.  Please let us know when your record has been updated so that we can reinstate you, subject to everything else being in order.




Dr Andrew Geens

Head of CIBSE Certification


CIBSE Certification Ltd
CIBSE 222 Balham High Road, London, SW12 9BS
Tel +44 (0)20 8772 3649 
CIBSE Certification Ltd is a wholly owned subsidiary of CIBSE Services Ltd, company registration number 03645473

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CIBSE Certification E-Newsletter March 2016
Posted by Flavia Saunders on 16 March 2016 09:03 AM



Dear Colleague


Advisory Reports

We have been advised by Landmark that the error regarding the validity of Advisory Reports for buildings of more than 1000m2 has now been rectified.  Since January 2013, Advisory Reports for buildings of more than 1000m2which have been issued with a nominated date of 9th January 2013 or later have been showing, incorrectly, a validity of 10 years whereas it is in fact 7 years.Advisory Reports now showing the correct validity can be downloaded from the Landmark Register.If this has caused you a problem or is likely to in future you need to consider whether you should inform your clients of this error and either send them the corrected document or send them a link to the register so that they can download a copy themselves.The validity of Advisory Reports of buildings of 250 – 1000m2 remains at 10 years for now.

Section 63 in Scotland

I gave you the headline information on this in my February e-newsletter. We are currently testing the lodging of DECs for Scotland and the Action Plan associated with the EPC.

We are also in discussions with the Building Standards Division in Scotland over the competencies required to engage in this work.  The DEC and AR is fairly straightforward as it is basically the same as for the rest of the UK.  The Action Plan is based on Green Deal Advisor competencies.  We have already demonstrated that our LCC Design/LCEAs have these competencies, and hold UKAS accreditation to certify this.  We are hopeful that this will translate to the current situation in Scotland, but are waiting for confirmation of this.  The Action Plan can only be produced using iSBEM, at the time of writing I haven't been able to confirm whether any other software vendors are going to be involved, so this might present a training requirement.

I have included this item even though we do not currently have all of the answers because people have been asking.

I will provide further information as it becomes available.

EPB Regulations 2012 Amendment 2

You might be interested to know that an amendment to the regulations laid in September last year and that came into force in October required enforcement authorities to have an enforcement plan and effectively requiring neighbouring enforcement authorities to check each other.  I know that most of you will not be involved in enforcement, but you might be interested to know what is being required of those that are.  A copy of the amendment can be found here.

Certification logos.

For those of you that use our logos in your promotional material, we now have some new logos that are more consistent with changes we have made to our own branding.  If you would like to incorporate them in any new material they can be e-mailed to you on request as appropriate for your registration.

CPD audit

We have arrived at that time of year again when we need to check that you have met your obligation to demonstrate your systematic improvement and broadening of your knowledge and skill in accordance with CIBSE Certification guidelines on CPD.

I am paraphrasing your code of conduct to give you a point of reference. This always surprises a few people because although we all carry out CPD activities almost without thinking about it, we are often too busy to properly record it.

Unfortunately as we operate registers of competent people under a variety of oversight obligations, we have to make everything evidence based.  My assertion that everyone on our register is professional and of course engages in CPD activity just doesn't cut it when we are audited.

By starting early in the year, there is a reasonable chance that you will be able to remember and record what you did last year if you haven't already.  You have already had the stern warning this week, so this is a more gentle, with reminder of the rationale, follow up.  On the 14th March we will need to suspend your registration if you haven't updated your CPD record for 2015.  Remember this isn't a list of courses that you have attended, it is everything that you have done to keep up to date, which includes reading.

This item applies to fewer than30% of the people on the registers, please make that 0% by 14th March.

ISO 50001

It was really good to see so many of you here in Balham at our Breakfast Briefing in February where we were making the connection between ESOS and ISO 50001.  For those of you that couldn't make it, the information on the event can be found here. We had speakers that have first-hand experience in different roles.  Their presentations can be viewed as follows:  The ISO 50001 auditor.  The ISO 50001 implementation ConsultantThe ISO 50001 client.

We hope to run similar events around the country and we will of course communicate that through this newsletter.


Dr Andrew Geens

Head of CIBSE Certification


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CIBSE Certification E-Newsletter February 2016
Posted by Flavia Saunders on 02 February 2016 10:52 AM



Dear Colleague,


ESOS updates

I think that the Environment Agency are now sending these directly to you, but to make sure that you have seen it, here is their first newsletter of 2016.  Could I draw your attention to the ESOS showcase on page 2?  UKGBC are looking for interesting ESOS case studies.  Richard Griffiths has confirmed that although the published deadline was 29 January, he would still like to hear from you if you have an interesting case study that you would like to promote.

To those of you that have responded to my request for information on how ESOS went for you (January newsletter), thank you for doing that.  To date I have only had half a dozen responses which isn't a very representative sample.  If you had planned to do that but haven't done it yet, could I take this opportunity to prompt you?

CPD update

We are going to be conducting our audit of your CPD records this month, so this is my last opportunity to ask you to make sure that you have recorded your 2015 objectives and your activity completed to achieve those objectives (at least 21 hours) on the CPD website.  This is also a good opportunity for you to set your 2016 objectives if you haven't already.

The Assessment of Energy Performance of Non-domestic Buildings (Scotland) Regulations 2016

These Regulations are currently issued in draft but are set to come into force on 1 September 2016.  These regulations introduce the role of Section 63 advisor, as well as the use of Display Energy Certificates in Scotland for the first time.  We will be working closely with the Building Standards Division in Scotland with the aim of recognising the competence requirements of existing registrants.  I will keep you informed of developments through the year. You can view the draft here.

ISO 50001 update

I reminded you all of the benefits of the LCC Energy Management Systems strand in my December newsletter and mentioned that CIBSE Training and Events were planning to start offering a course to help prepare for the assessment for this Register.  They have now published a list of dates on their website.  For those of you that are in a hurry or have a keen eye for a cost saving opportunity, CIBSE Training and Events are running a pilot for this course on the 23-25 February, which is being offered to you for £600 + VAT, rather than the non-pilot rate of over £1,000 + VAT.  You can book on the pilot course here.

Since I last wrote to you, we have circulated information on an "ESOS to 50001" seminar that we are holding on 16 February.  Details can be found here.  I have been very pleased with the response and the event is almost fully booked.  If you are quick, you might be able to get one of the last few places.  For those of you that are planning to come, I look forward to seeing you on the 16th.




Dr Andrew Geens

Head of CIBSE Certification

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CIBSE Certification E-newsletter January 2016
Posted by Flavia Saunders on 06 January 2016 04:51 PM




Dear Colleague


Happy New Year to you all


CPD returns

Following a period of rest, for most, there is not a lot to report from a competence point of view from this end, but this is the time of year when we look for your input on maintaining your competence in the form of a completed CPD record for 2015. Please don't forget that you need to have 5 hours relevant to ESOS if you are on that register, and that in all cases you need to have matched your activities to your self-determined objectives.  We will be doing the annual CPD audit on the 1st of February to check that everyone on our register has demonstrated that they have maintained their competence.


ESOS feedback

As the dust is settling on the first round of ESOS, I think that it would be good to tell the world what we have been doing, in order to promote the benefits of working with CIBSE Assessors. If you can provide the data, I will generate the publicity.  By my approximation, around half of the ESOS reports produced, were the work of CIBSE ESOS Lead Assessors, so we need to get that news out.

If you could answer three questions in an e-mail to with ESOS feedback in the subject line, I'll do the rest.

1 (Approximately) What %age of your work met the 5th December deadline/29th Jan extension?

2 (Approximately) What was the cumulative energy savings opportunity identified across all of your reports (£/kWh)?

3 What proportion of your customers have retained you to either implement improvement projects or to assist in energy management matters beyond the ESOS report?




Dr Andrew Geens

Head of CIBSE Certification

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CIBSE Certification Christmas message
Posted by Flavia Saunders on 18 December 2015 03:00 PM


Dear Colleague,

CIBSE are closing their offices on 24th December and will re-open on 4th January.

We will be providing limited support between Christmas and the New Year, primarily to help anyone that is having any problem lodging. I know some of you will be using this quiet week to catch up. It would be good if everyone used that week to make sure that their 2015 CPD record is complete.

If you are planning to lodge during this period and your insurance expires between now and the end of the year it would be helpful if you can get your new details to us before the 24th.

The one thing that I won't be able to help with is lodgement credits, so again if you are planning to lodge during this period please make sure that you have enough credits. To be sure of having them available please purchase any that you need by mid-day on Thursday.

I'd like to wish you a happy and peaceful break and a prosperous New Year, and thank you for your support over the past year.


Dr Andrew Geens

Head of CIBSE Certification




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